Nominate A Chapter Officer

The nomination committee will be accepting nominations for officer positions until the end of July. Chapter members will vote on these candidates at the October Speaker Series meeting. Please submit candidate names to our Nomination Committee Chair, Jacq Gamache, at jackieshmackie@gmail.com

Help guide your CNPS chapter by nominating someone for an officer position on the chapter board. Better yet, why not nominate yourself? Officers attend 10 board meetings per year, help determine policy positions on many critical conservation issues and play an important role in making sure the chapter functions well. Elected officers supervise essential activities from plant sales to garden tours and serve a one-year term from January to December 2019.

Nominations for the following positions are needed:

President
Vice President
Secretary
Treasurer

President: The President shall preside at all regular and special meetings of the chapter and the Executive Board; appoint, with Executive Board approval, chairs of committees as needed to conduct the work of the Chapter; and be an ex-officio member of all committees except the Nominating Committee. The President or past-President shall prepare the annual Chapter Activities Report to the Chapter Council, as required in the Society’s By-laws.

Vice-President: The Vice-President shall perform the duties of the President in the absence of the President or at the President’s request; assist the President in carrying out the duties of the office; and perform such other duties as may be designated by the Executive Board.

Treasurer: This person is the chief financial officer of the Chapter. S/he is responsible for creating and maintaining current, accurate records of the Chapter’s financial situation, including overseeing any other individuals who may assist with those responsibilities.

This individual prepares the annual Chapter budget and monthly financial statements which are reviewed at Chapter Board meetings.. Attendance at all regular Board meetings is required. The Treasurer is responsible for all filings required by the State CNPS office: quarterly sales tax reports and annual inventory and income and expense reports.

Other responsibilities, some of which may be carried out by a bookkeeper, are making deposits and paying bills, reconciling bank statements, maintaining logs of donations to the Chapter and memberships received, and responding to financial inquiries.

The Chapter currently uses Wave software and it is desired that all candidates for this position will be familiar with or trainable on both that or similar accounting software and its use in a cloud environment.

The busiest months are those with board meetings (10 total), those when sales tax reports are due, the month when reports are prepared for the State office, and the one in which the budget is prepared.

Secretary: The Secretary has overall responsibility for record keeping for the chapter. The Secretary performs, or ensures the performance of, the following duties:
a. Record officially the minutes of all proceedings of the Board of Directors meetings and actions, and have such minutes distributed to the Board of Directors, the Chapter Council, and appropriate staff;
b. Provide advance notice to the Board of Directors of all Board of Directors meetings in accordance with B-13(c);
c. Authenticate and maintain files of the records of the chapter on Google Drive;
d. Fulfill any other duties as may be prescribed by the Board of Directors.